Policy Board Meeting at 2nd LDMO

September 3rd 2006 at 08:30 am

By Mike Swatek

Attending:

President Chuck Unruh, VP Jim Bedenbaugh, Treasurer Jim Gray, Secretary Mike Swatek, Members at Large Robert Phy and Ben Shaffer. Members Jeff Carter and Rod Whitlatch.
6 Board Members are a quorum.

Call to order.

Approval of the Annual Members Meeting Minutes was unanimous.

Bylaw changes from the Annual Meeting:

Discussed proposed language revised at the meeting and whether the term “individual” is appropriate, or could possibly allow inappropriate use at some future date. Jim B made a motion that the subject sentence be revised to state “In the discretion of the Policy Board, in order to address either financial hardship or as a marketing promotion effort, the regular or youth membership fee may be waived or reduced." This was approved unanimously. The vote satisfies the ¾ Board majority required by the Bylaws for enactment of a Bylaws change, which must now be ratified by the Members at the next Annual Meeting to remain in force.

Secretary’s Report presented by Mike Swatek

As of the 2^nd Annual LDMO, the membership stands at:

29 Patrons

36 Youth

56 Regular

121 Total

State scholastic organization historical and current statistics were presented (see graphs 1 and 2). Prior to the school year ending 1997 there is no significant rated tournament data that was recognizable as scholastic K-12. The quantity of tournaments have been at historic levels since OSCO’s first full school year ending July 2004, with average participation significantly higher than ever before and growing very nicely. Two tournaments set all-time state records in 2005-6 and rising school interest levels indicate another record year ahead.

Treasurer’s Report

Jim Gray presented a detailed Statement of Receipts & Disbursements for the period January 1 through June 22, 2006, with cash on hand of $2379.47.

Jim suggested forming a scholarship committee to oversee the 529 scholarship program. Chuck agreed to do so.

Secretary and Treasurer’s reports approved unanimously.

OCB Editor’s Report

We have a lot of good material with more just in. We will include coverage of the LDMO. The OCB is being assembled into a temporary location on the website for Board review starting within a week.

Policy Board Vacancy

Charles M Unruh who tied for Member at Large at the Annual Election was nominated by Jim Gray to fill the remaining term of Jim Rairden. There were no other nominations. Chuck Unruh abstained from the vote. The nomination was approved unanimously by the other 5 Board Members present.

Class Prize Funds for Players Electing to Play Up/Report and Action

OCA organized tournaments with multiple sections will not award a class prize from a lower section to a player who plays up. This is according to tradition which was confirmed in discussions with National TDs at the US Open.

Team Championship to be in May with the Quick Championship moved to a later date.

This motion by Mike was approved by Ben, Chuck, Robert and Mike with Jim G and Jim B abstaining.

Remaining business was tabled due to the approaching start of the LDMO 4^th round.

Adjourned.

Recorded and reported by Secretary Mike Swatek