MINUTES OF OCA
POLICY BOARD MEETING OF
The meeting was convened by Vice President Chuck Unruh at 9:05 am at the Quality Inn in Oklahoma City. Present were Unruh and Board Members Jim Gray, Steve Sawyer and Sergey Galant, thereby constituting a quorum.
There was discussion concerning extensive OCA financial books, records and archives that former Secretary-Treasurer Frank Berry has yet to deliver to the current Policy Board. The Board took note of the recent unanimous decision by the USCF States Committee stating that (i) the OCA would remain the official and sole USCF State Affiliate for the State of Oklahoma; and (ii) the OCF would not be granted State Affiliate status. In view thereof, it was moved and seconded that VP Unruh would contact and request of Mr. Berry that he deliver all OCA property and materials. The motion passed unanimously.
Due to concerns expressed by some members since the last Annual Election on 6-28-03, there was extensive discussion concerning voting privileges of the General Membership at the Annual Meeting. The concerns are twofold: (i) that OCA members entitled to vote must also be USCF members; and (ii) so as to facilitate verification of OCA and USCF membership without detracting from or delaying the time scheduled for the Annual Meeting, that OCA membership must be made current prior to the date of the Annual Meeting - either by registering and playing in the State Championship or by submitting current dues at least 10 business days prior to the first day of that State Championship tournament. It was moved and seconded that Bylaw III.2 should be amended so as to encompass these two conditions. The motion passed unanimously.
Pursuant to Bylaws Sec. VI.7, which empowers the Policy Board to amend the Bylaws, Section III.2 was amended to read as follows:
III.2. Rights and Privileges:
Each Member of the OCA shall be entitled to receive a copy of the
official state publication, to participate in the Annual Meeting, to hold
office, and to enjoy all other rights and privileges of membership, with the following exceptions:
a) any OCA member shall be
entitled to vote in the Annual Meeting only if he/she is also a current and
verifiable USCF member; and
b) any new or renewing OCA member shall be entitled to vote in the Annual
Meeting only if either
(i) he/she has registered
for and played in at least one round on the first day of the current Oklahoma
State Championship tournament; or
(ii) his/her OCA membership dues
are received by the OCA Secretary, Treasurer or State Championship contact
person at least ten (10) business days prior to the first day of the current
State Championship tournament.
For purposes of the upcoming Oklahoma State Championship tournament in Norman on June 26 & 27, 2004, it was noted that the 10th business day preceding this tournament would be Monday, June 14, 2004. The meeting was adjourned at 9:55 am.
Submitted by Jim Gray
OCA
Treasurer