Minutes from OCA Policy Board Meeting on
Meeting was called to order at
The first item on the agenda was to
address revisions to the OCA By-Laws.
Discussion around item IV.2 of the OCA
By-Laws resulted in a revision. There vision was to delete the last two
sentences of the item and add in a reference to the Immediate Past President.
The revised section reads:
IV.2 Composition: The Board shall be composed of the President, Vice
President, Secretary/Treasurer, and three Members at Large elected by the
membership of the Association, and the Immediate Past President.
Discussion then ensued regarding the
wording of section IV.6. As a result of the discussion, the revised section
reads:
IV.6 Terms: The terms
of the elected Policy Board members shall begin upon their election and shall
continue until the Annual Meeting in the year in which their term expires. The Members at Large shall have terms of
approximately one year. The President, Vice President, and Secretary shall have
terms of approximately two years. The Immediate Past President shall
remain a member of the Policy Board so long as he/she remains Immediate Past
President.
Discussion around section IV.9
resulted in the replacement of the words "membership in a special
meeting" with the words "Policy Board". The new section reads:
IV.9 If a vacancy
occurs in any elected office, a successor to serve the unexpired term shall be
nominated and elected by the Policy Board, except that a vacancy in the office of President shall be filled by the Vice
President.
Discussion of section IV.5 resulted in the
deletion of the last sentence "A special election may be called in the
case of a vacancy in the Board". The revised section reads:
IV.5 Elections: All OCA
elections shall occur at the Annual Meeting. A plurality shall elect the
nominee.
Discussion of IV. 12 resulted in the replacement of "all OCA
members" to "all USCF and OCA members". Also, "only players
residing" was replaced by "only OCA members residing". These changes were carried also in to Section
IV. 13. These sections read:
IV. 12 The OCA shall promote an annual state
championship tournament. This tournament shall be known as the Jerry Spann
Memorial. This tournament shall be open to
all USCF and OCA members, however, only OCA members residing in the state of
IV. 13 The OCA shall promote an annual state
class championship tournament. This tournament shall be known as the Oklahoma
Class Championship and hall consist of no
less than five sections. These sections shall be composed of players with
similar ratings. This tournament shall be open to all USCF and OCA members,
however, only OCA members residing in
the State of
Discussion of VI.6
resulted in striking the words "(1967 revision)". This section reads:
V1.6 Procedure:
"Robert's Rules of Order" shall be used at all meetings of the
membership and the Policy Board.
Discussion then centered around assigning responsibilities
for the organization of the various tournaments in the State. The Jerry Spann
Memorial was scheduled for late July, the
State Team Tournament for the middle of August, and the Class/Speed
Championship for the middle of November.
It was noted
that the format for the Jerry Spann was spelled out in the OCA By-Laws and in a
motion passed at the Policy Board Meeting held on 11/1211995. It was also further noted that the format for the State
Class Tournament was spelled out in the OCA By-Laws.
The format for the State Team Tournament was discussed and
resolved to be:
Three man teams with an average rating between
1500 and 1800. The difference between the rating of
board one and board three must be less than 1000 points. The June rating
supplement will be used. No unrateds will be allowed.
The time control will be game and 2
hours. There will be five rounds, three on Saturday and two on Sunday.
The final item for
discussion was the addition and scheduling of the Oklahoma Quick Chess
Championship, to be held the middle
of September in the